Subject: SAC Minutes--March 20, 2000 Date: Wed, 5 Apr 2000 12:33:29 -0400 From: Pam Peters Organization: SUNY Delhi To: SUNYLA-L@LISTSERV.BINGHAMTON.EDU Following is the report for last week's SUNYConnect Advisory Council Meeting. For more information about the Council, its members and bylaws, please refer to http://www.sunyconnect.suny.edu/ Pam Peters, SAC Secretary (For SUNYLA list, this message was delayed b/c of addressing error at Delhi) ********************** SUNYConnect Advisory Council DRAFT Minutes March 20, 2000 (revised through 3/29) Members present: Laura Cohen, Carey Hatch, Eleanor Heishman, Tom Neiss, Pam Peters, Janet Potter, Larry Randall, Dan Schabert, Maureen Zajkowski Guest (sit in for Mac Holmes): Nancy Van Deusen Absent: MacDonald Holmes, Mike Pisa 1. Minutes from February 7th approved with no corrections. 2. SAC membership: Community college representative from SCLD resigned (Pete Genovese); Brenda Twiggs will ask for new representative at the April SCLD meeting. Terms ending in June 2000: Doctoral (Eleanor Heishman, who will continue a second term, as Chair), Four-year section of SCLD (Dan Schabert), Academic Vice President (Mac Holmes). Dan will contact chairs of SCLD sections to notify them of vacancy, and if Mac is not interested in continuing, will notify the president of SUNY AVP group. 3. Ex Libris Contract: Maureen reported negotiations are concluded and the contract is now under review by SUNY and Ex Libris legal teams. Maureen will distribute a summary of contract to SAC, SCLD and the newly formed Aleph Configuration Team. 4. Ex Libris user groups: There are two user groups for Ex Libris, International (licensing institutions only) and the fledgling North American group. Maureen and two other SUNY library staff will represent SUNY at the North American user meeting at end of May at University of Notre Dame. 5. Aleph Configuration Team (ACT) has been formed: Bill Drew, Andy Perry, Mark Ludwig, Natalie Sturr, Vince Courtney, Isabel Nirenberg, Hilary Sternberg, Ted Phelps (ALIS) and the OLIS staff. First meeting is next week. This is an implementation team that will focus on how to handle various configuration issues: union catalog, authority control, patron files, etc. ACT will meet with Ex Libris staff on April 13th. 6. SUNYNet: Responses due on voice-data RFI by March 27; no other updates. 7. LMS timetable: Carey handed out a proposed timetable for the next nine months, outlining key events in this first phase of LMS implementation: Contract approval, Hardware authorization/selection, Database design, Pilot implementation, Functional acceptance testing, Network tests, Network/library/hub criteria, Host selection. 8. Hardware requirements for desktops: Carey will follow up with Ex Libris; he also reminded us of the Gartner specifications posted to the SCLD and SUNYLA lists recently. 9. LMS Migration Surveys: The group spent considerable time reviewing campus surveys. 52 were received; participation indicated for majority. Campus preference for implementation was fairly distributed across the next three years, with some campuses indicating critical need because of planned renovations, staff changes, or current system obsolescence. SAC members agreed we should look at a small group for pilot implementation and testing (functional and network) before the first wave of campuses begin implementation in 2001. We would like to include at least one LAIP site in the pilot. 10. CUNY: Maureen had a conference call with OLIS and CUNY staff on the Ex Libris contract. CUNY would like to migrate as soon as feasible. Next meetings: Wednesday, May 3 at Utica (may move meeting to Albany just for this day) Tuesday, June 13 at Utica (vote on SAC officers at this meeting) Meeting adjourned at 2:40pm. Recorded by Pam Peters, Secretary