Subject: SUNYConnect Advisory Council Minutes-May 3, 2000 Date: Wed, 10 May 2000 18:40:08 -0400 From: Pam Peters Organization: SUNY Delhi To: SUNYLA-L@LISTSERV.BINGHAMTON.EDU Following is the report for last week's SUNYConnect Advisory Council Meeting. For more information about the Council, its members and bylaws, please refer to http://www.sunyconnect.suny.edu/ Pam Peters, SAC Secretary *************** SUNYConnect Advisory Council DRAFT Minutes, May 3, 2000 Members present: Laura Cohen, Carey Hatch, Eleanor Heishman, Tom Neiss, Pam Peters, Mike Pisa, Janet Potter, Larry Randall, Dan Schabert Absent: Maureen Zajkowski, Community College representative Judy Sikora will start in June. Vacancies: SUBOA representative Meeting with the Provost Before the regular business meeting, Council members met with Provost Peter Salins for about an hour. Dan briefed him on progress to date: implementation planning, campus participation levels, information resources currently available through SUNYConnect, and funding/staffing issues. The Provost presented some of his ideas about staffing, centralized acquisitions strategies, hardware selection, potential funding and future partnerships. He requested SAC develop a comprehensive, long term planning document that speaks to timeline for various components of SUNYConnect, organizational structure, governance, deliverables and benefits. The Provost would like a detailed planning document as well as a short promotional brochure he can use with SUNY administrators, legislators, etc. Provost indicated the OLIS staffing plan was near approval and he understood our concern about reaching closure on Ex Libris contract. It was suggested SAC meet with the Provost's Research Advisory Council (which represents doctoral campuses) to discuss common issues and see if we can work together in any way. The Provost also asked that we meet with him occasionally to brief him on SUNYConnect activities. Regular Business Meeting 1. Minutes from 3/20/2000 were approved as distributed. 2. SUNYNet update from Tom Neiss. Legislation is being proposed to change the NYS Education Law effective July 2001 with regards to use of social security number for student identification. If the law passes, we need to consider impact on campus computing systems, directories, ID cards, etc. Some campuses are using SSN for student and faculty identification, others are using different ID system and/or barcode (e.g. in library system). Dick Miller is the lead System Administrator on the Trustees' Telecommunications Initiative. A policy group has been formed to facilitate implementation, comprised of system administration staff and one campus president. RFIs were received; RFP is being drafted by a committee including staff from ALIS. Companies can respond to RFP even if they did not respond to RFI. Tom announced that one of the goals is to provide Internet2 connectivity to all SUNY campuses. 3. Ex Libris contract negotiations are nearing closure. Carey, Chris and the Provost have a briefing with Dick Miller on May 10th. 4. ALEPH Configuration Team has met to discuss a number of issues regarding consortial options for the LMS: union catalog, meta indexes, universal borrowing. We need to give Ex Libris our priorities for which system features to work on first. 5. Follow-up to morning meeting with the Provost. Carey and his staff will start working on a SUNYConnect brochure. We need to revisit our financial plan to determine what to include in the document. SLiCAT has modest collection guidelines for databases that could serve as a beginning of a SUNYConnect acquisitions policy. It was also suggested that we look at OhioLink as an example of statewide comprehensive electronic collection. 6. Selection of LAIP site for LMS pilot. SAC received a letter requesting we consider more than one LAIP campus for the LMS pilot, citing the benefits in developing policies together and having a different network environment for testing. The group discussed network configuration, political and technical considerations in selecting campuses for the pilot, geography of eventual clusters and host sites, and whether to have one or two LAIP sites in the pilot. Tom pointed out the network can be engineered to accommodate the LMS testing. The group decided to have a two-phase pilot: Phase A will include three university centers and Fredonia. Phase B will include Oswego and a second LAIP site (selection awaiting phone calls from Carey to the campuses). Larry will send everyone a draft MOU for pilot campuses for review at our next meeting. 7. Stand-alone campus implementations. Following much discussion on the political and technical implications of managing multiple sites, the group decided it is too early to establish a criteria for stand-alone. We will revisit this issue during the pilot implementation. 8. Dan will send a letter to the Provost thanking him for spending time with us today and include a copy of the SAC Bylaws. 9. Next meeting: June 13 in Utica. We will vote on officers (vice-chair/chair elect) and discuss the SUNYConnect financial plan. New members joining us in June: Randy Gadikian, University College Library Director, and Judy Sikora, Community College Library Director. Meeting adjourned at 3:00pm. Submitted by Pam Peters