Subject: SAC Minutes, June 13, 2000 Date: Wed, 21 Jun 2000 12:18:26 -0400 From: Pam Peters Reply-To: SAC-L@slscaa.sysadm.suny.edu, peterspj@delhi.edu Organization: SUNY Delhi To: sac , sunyla , scld-l All: Following is the report for last week's SUNYConnect Advisory Council Meeting. For more information about the Council, its members and bylaws, please refer to http://www.sunyconnect.suny.edu/ Pam Peters, SAC Secretary **************** SUNYConnect Advisory Council DRAFT Minutes June 13, 2000 Members present: Laura Cohen, Randy Gadikian, Carey Hatch, Eleanor Heishman, Mac Holmes, Tom Neiss, Pam Peters, Janet Potter, Larry Randall, Dan Schabert, Judy Sikora, Maureen Zajkowski Absent: Mike Pisa 1. Minutes from May 3 approved as amended. 2. New members introduced: Judy Sikora, SCLD rep from Community Colleges and Randy Gadikian, SCLD rep from 4yr colleges. 3. SAC officer nominations were received for 2000-2001 terms. Elected: Eleanor Heishman, Chair (1yr term); Pam Peters, Vice-Chair/Chair-Elect; Janet Potter, Secretary (1yr term). New terms begin at conclusion of June meeting. 4. Ex Libris Contract: Provost signed contract May 24; since been signed by Carl Grant and the Ex Libris office in Israel. Awaits Office of State Comptroller and Attorney General approval. Ex Libris will work 90 days w/o Comptroller's signature. Library directors may wish to urge campus presidents to send letters to Miller, Provost and Chancellor encouraging the expeditious implementation of this project. 5. Hardware: Carey made recommendation to the Provost and Dick Miller, including information about current campus platforms, campus staff expertise, and platform recommendation from Ex Libris. CUNY's recent hardware evaluation parallels our results. 6. Policy issues: see handout from Maureen and ACT: "Initial ALEPH Implementation Phase-Planning Assumptions for Discussion." We spent considerable time discussing two key policy issues related to 1) authority control and 2) patron initiated borrowing. While we passed the policies as stated below, we recognize SUNY library task groups need to work out details of implementation. Shared Authorities: 1. Local and union catalogs will be under a single unified authority control using a designated SUNYConnect project vendor. 2. Authority files are to be shared across SUNY institutions. The cost of getting campuses authority files updated will be incorporated into the SUNYConnect financial plan. The concept of a single vendor and regular updating of authorities needs to be part of the campus MOU. Patron-Initiated Borrowing: 1. Borrowing will be unmediated. 2. To facilitate implementation of patron-initiated borrowing in the SUNYConnect LMS, uniform borrowing privileges will be utilized. 3. Uniform borrowing privileges will be promulgated within the context of SUNY Open Access Policies. 4. Requests for copies of electronic resources only available from specific SUNY institutions and for photocopies of print materials are not considered patron-initiated borrowing. 5. Borrowing and lending arrangements outside of SUNYConnect are beyond the scope of the SUNYConnect project. "Uniform privileges" refers to borrowing within SUNYConnect campuses (e.g., all students from a SUNYConnect campus could have a uniform 4-week, non-renewable, 10 item limit, for the main circulating collection). Each library will still need local policies for students, faculty and staff; borrowing policies outside of SUNYConnect; and lending rules for special collections. 7. Financial Committee: Members are Pam (chair), SUBOA representative (to be designated), and others to be appointed by SAC chair. OLIS and SAC chair serve ex-officio. Group will meet by conference call. Financial Plan should be revised based on new information: actual vendor costs, stand-alone figures, authority control costs, reassess staffing, decide how to fund hardware, and work out payment to host sites. Campus billing is set for FY2000-01 (LAIP/SC fee schedule distributed at annual SCLD meeting in April). [Update: At SUBOA mtg. Tuesday Chris Haile spoke w/group about SUNYConnect. Stony Brook business officer expressed an interest in serving on SAC. Chris will follow up.] 8. Stand-alone issues: agreed at last meeting to revisit during pilot implementation. 9. LAIP update: DRA Web2 developments coming to a halt soon. Probably last enhancement will be adding link from 3rd party databases to local library holdings in Web OPAC. Some LAIP expenses will move from state funding to OLIS IFR accounts. Carey will convene SLSC Advisory Board to discuss DRA contract, which expires fall 2001. We can use software after that date with no releases or vendor support. 10. Information Literacy tutorial released this week. SUNY and Ulster CC jointly own the copyright. Larry asked if we need a policy about potential sale or licensing outside of SUNY. There is no protection once tutorial is mounted on campus web site. Tutorial should be registered with U.S. Copyright Office. Group felt we should explore revenue potential for tutorial. 11. Pilot goals: we need to define our expectations and goals for the pilot as well as review the draft MOU at our next meeting. 12. Future meetings: Binghamton was suggested as site--question about driving and parking, though we may consider it for future. Dan offered to host meetings at Utica. Dates set: August 23, Wednesday, 10am at Utica September 27, Wednesday, 10am at Utica After September, we will set up a meeting with the Provost. Everyone look at your calendars so we can schedule meetings for the year when we convene in August. Thank you to Dan Schabert for being a great chair! Meeting adjourned at 2:55pm. Recorded by Pam Peters, Secretary.