The minutes of the June 11, 2001 meeting were approved as distributed.

Document Delivery RFP – Nylink Courier Service

Peg Palmiere of Nylink introduced Carrie Nyc, who will be assisting with the document delivery project. Peg stated that a meeting is planned for August 8 with the SUNY Business Office to discuss relevant issues. She said a mailing to vendors is planned for early September and responses will be requested by the end of that month.

Pam suggested that the RFP be reviewed by various interlibrary loan staff as well as others. Maureen agreed to distribute it to the Access Management Group for comment.

Various components of the RFP were discussed, including record keeping and tracking, methods of billing, mandatory versus optional participation, the possibility of including a penalty clause and recommended changes in language.

Pam will be receiving responses to the document through mid-August. She will compile the information before contacting Peg regarding suggested revisions.

LMS Implementation Update

Dr. Mann joined the meeting at this point by telephone. At Pam’s request, he agreed to share the Document Delivery RFP with someone from the Stony Brook campus interlibrary loan staff.

Maureen provided the LMS implementation update. Oswego and Fredonia are up and running. Tompkins-Cortland was adjusted to the end of August. Binghamton and Stony Brook are scheduled for January of 2002. Buffalo is currently scheduled to migrate in October. Data conversion and other implementation issues will likely cause the schedule to change.

Maureen reviewed the issues raised on July 26 when OLIS staff met with Marlene Harris and Carl Grant of Ex Libris. The meeting focused on concern about having sufficient Ex Libris staff support and balancing the needs of the pilot campuses for STP, Provost Salins’ desire to have a union catalog prototype up by the end of this year, and expectations of the remaining campuses to move forward with their implementations. Carl agreed to get back to Maureen in two weeks with information on how much additional support can be expected. It is anticipated that meetings of Ex Libris and OLIS staff will be scheduled in August or September to address planning for the ongoing campus migrations and development of the union catalog.

It was decided that Maureen would provide information to the SUNYLA and SCLD mailing lists on anticipated schedule adjustments for subsequent campus migrations and to summarize the implementation status of the pilot sites. This statement will first be sent to SAC for comment. The OLIS will take a stronger role in subsequent campus migrations. The OLIS staff is developing SUNY specific documentation that will be initially packaged for the next seven campuses. The OLIS anticipates having preliminary meetings with these campuses to review the process and expectations of the Aleph implementation.

Eleanor reported on a meeting held with Provost Salins on July 11 for the purpose of addressing various Aleph migration issues. Carey and staff members from Oswego and Binghamton also attended. Eleanor stated that the Provost is strongly interested in the project and clearly wants the Union Catalog. In order to keep him apprised of recent developments, he will be invited to the SAC meeting in December.

Migration Schedule Revision

A campus has indicated to SAC that they wish to migrate in 2002 and be a stand alone server site. They would purchase their own server hardware and provide their own systems support. Pam will work with Carey and the campus to address the considerations of being a stand alone site. An agenda item for a future SAC meeting will be to discuss issues related to server sites.

Science Direct

Larry explained that the four university centers and others have been holding meetings to develop strategies for reducing the duplication of science direct journals. Buffalo will serve as the contact point for updates and corrections. The participants hope to have a clean list of titles by sometime in September. (Larry previously e-mailed the Science Direct Agreement to the SUNY community).

Electronic Resources

Discussion was based on a document entitled, "Recommended SUNYConnect Core Resources" that Larry had distributed to SAC. Larry said the purpose of the document was to show the goal and foundation for moving ahead for a comprehensive set of resources. Various aspects of the document were discussed, including the concept of COREnerstone. Nylink will be asked to negotiate with the vendors (if the vendor is not Nylink). Larry agreed to prioritize the list and will investigate how much the campuses are currently spending on electronic resources. He will compile the results by the October SAC meeting.

Network Update

Tom reported on a meeting held with Provost Salins, Rich Steiner, Ted Phelps and Carey Hatch regarding the Provost’s programs. Tom was asked to submit estimates of bandwidth for the fall of 2002 for each campus. He said the RFP is presently being fine-tuned and that the spreadsheet is available to members of this committee.

Privacy Policy

Tom commented briefly on the draft SUNYConnect Privacy Policy prepared by Carey. Tom stated the next step is for legal counsel review. Several questions were raised by the group, including whose policy it is (SUNY or SUNYConnect), who should see it and what purpose does it serve. Carey will be consulted regarding these issues. Discussion of the policy will be concluded at the next meeting.

New Business – Higher Education Initiative

Eleanor described recent meetings which have been held by public and private institutions, the Provost and other appropriate staff regarding how electronic resources across the public and private sectors can be shared for the benefit of all. An Ad Hoc group has begun working on the vision and mission statements. Types of contracts have also been discussed. Nylink is the coordinating group and Mary Alice Lynch serves as the chair. Eleanor stressed the idea that this plan fits well with the SUNYConnect model.

Next Meeting Agenda

Pam announced that the next meeting is scheduled for Tuesday, October 2 at 10:00 am in Albany.

The following agenda items were identified for that meeting:

LMS Schedule Revision

Privacy Policy

Document Delivery RFP

Data Base Plan

Adjournment.

Respectfully submitted,

Randy Gadikian, Secretary

Draft prepared by Connie Perrin (Staff)