Pam opened the meeting with a review of the agenda items. Carey suggested that an e-mail from the Farmingdale cluster and an article in the "Chronicle" regarding Ulster both be considered for discussion.

The minutes of the December 4th meeting were approved as distributed.

Maureen provided the following LMS update:

Pilots

• Binghamton STP on January 2, 2002
• Stony Brook postponed STP until March 28
• Buffalo postponed Aleph migration until they can review version 15.2
• Oswego moved to Customer Support
• Follow-up with Tompkins Cortland and Fredonia to address outstanding implementation issues with Ex Libris

Group2

• data extracts for Onondaga, Cortland, Broome
• OLIS staff setting up 'libraries' to accommodate data loads
• OLIS staff creating templates for indexing, basic circulation functionality
• initial data loads for Onondaga, Cortland
• need to confirm rest of schedule with Ex Libris

OLIS activities

• developing Aleph training sessions to be in place for Group3
• SUNY template (tables) development for basic system functionality
• taking on more active role in server support for the Aleph environment
• development of implementation checklist, SUNY focused documentation
• weekly meetings with OLIS (as EL staff as appropriate) to address LMS topics
• bi-weekly conference calls with Ex Libris Project Manager

Union Catalog

• no work done by Ex Libris on building sample union catalog

Meeting with Ex Libris

• Michael Kaplan, newly appointed Head of Operations, January 24, 2002
• revisit staff resources and scheduling for LMS related activities
• Group2 and beyond
• union catalog development
• explore avenues for more effective/efficient use of OLIS and Ex Libris staff resources

Mike joined the meeting by telephone to propose that ITEC be solicited to serve as another host site. He and Carey described the positive aspects of developing an arrangement between OLIS and ITEC. They both will be meeting with Ron Brown to discuss cost estimates and a potential agreement. Revisions to the requirements document will be considered at this time.

Carey stated that the time is right to proceed with a small pilot. It was decided that Binghamton would be the most appropriate site to initiate this project. Members agreed that an SFX demo at the April 30 SAC meeting would be beneficial.

Janet explained the structure of payment in the financial plan and discussed the breakdowns. She said there are two components of the plan: 1) a flat fee of $11,000 per campus and 2) it’s based on the size of the data base. Carey briefly discussed his e-mail regarding a proposed operations fee. He stated that his office will bill in January for the 2001-2002 fiscal year. The group agreed not to utilize tiering based on size; instead, the amount was standardized at $40,000.

Members discussed the various responses to the proposed increase in database fees. Most people queried responded favorably and felt an increase would be justifiable. Discussion focused on what type of package should be developed. The members ultimately agreed that fees should not be raised at the present but that additions should be made to the core. Carey suggested that we establish a core and adjust the fees accordingly for the next fiscal year (2003-2004). The issue of evaluating the packages was raised. Larry suggested that one or more Ad Hoc committees be formed to look at the products so that a criterion for evaluation can be created.

Carey said there are two considerations to be kept in mind regarding the financial plan: 1) The LAIP revenue and 2) additional capital funds which are available.

Carey referred to his handout regarding SUNYConnect costs for non-SUNY campuses. He agreed to refine the payment responsibilities and obtain some industry costs. He will also change some of the language.

After some discussion about the latest document sent from Nylink, it was decided that Pam will ask Peg Palmiere to report on the progress with vendor selection at the March SAC meeting.

Pam explained that she has been researching policy development. She stressed the fact that user needs ought to be considered foremost. She said our collections need to be expanded, especially with respect to electronic resources. The group decided that data collection must be completed before any other course of action is undertaken. Carey recommended looking at data across the board. With respect to this, he agreed to contact OCLC.

Janet advised that SAC should identify a representative for the SLN Advisory Board. Pam offered to forward Maryruth Glogowski’s name.

The next meeting is scheduled for March 5. Agenda items will include:

Host Sites

Acquisitions

Delivery Service Update

Review of Migration Schedule

Pam will also check on which terms have ended for members of SAC.

Adjournment.

Respectfully submitted,

Randy Gadikian, Secretary

Draft prepared by Connie Perrin (Staff)