Approved 7/20/05 as corrected

SUNYConnect Advisory Council

Minutes – June 15, 2005

 

Present:            Randy Gadikian, Carey Hatch, Andy Perry, Cynthia Powers, Janet Potter, Judy Sikora, Nancy Van Deusen, Rick Winant, Maureen Zajkowski, Connie Perrin (Staff)

 

Excused:           John Homburger, Walter Lukhaup, Barbara von Wahlde, Don Boyce (Student Assembly Rep)

 

Guests:             Provost Peter Salins, Rick Steiner

 

Introduction of New Member to SAC

Andy introduced Cynthia Powers of Nassau Community College.  She will be replacing Andy in FY 2005-06 as the SUNYLA representative.

 

Approval of Minutes

The minutes of the meeting of May 25, 2005 were approved as distributed.

 

SAC Membership

Representation on SAC was briefly discussed.  Carey stated he plans to pursue adding an Academic Vice President to the Council.

 

SCLD Executive Board Meeting

Janet reported that the SCLD Executive Board discussed the SUNYConnect II document during its meeting on Monday.  Among the topics of concern was creating funding sources for shared collections.  To test and explore the concept of shared collections, SCLD  proposes a shared nursing collection initiative with the following objective:  to increase the number of unique titles within SUNY in the area of nursing.  During the meeting, the board passed a motion requesting SAC to appoint a group to assess SUNY electronic resources.  After some deliberation, SAC identified Janet and Nancy as the best candidates for drafting a proposal.

 

Review of Presentation for Today’s Meeting with the Provost

The group observed Andy’s PowerPoint presentation so that appropriate changes could be made prior to the Provost’s arrival at noon.  The following topics were included in the slides:

 

o       Update on Current Programs

o       Upgrade Express Process

o       Union Catalog/Universal Borrowing

o       Other Universal Borrowing Solutions

o       SUNYConnect II Plan

o       SUNYLA Comments, June 2005

o       Shared Collections

o       Funding Issues

o       Next Steps

 

UC/UBC Ad Hoc Committee

SAC agreed to appoint an ad hoc committee by the end of June for the purpose of comparing alternatives to the Ex Libris UC/UBC product in terms of user service, work flow, cost and dependability.  The preliminary recommendations of the group will be distributed at the September SAC meeting with a deadline of December 1, 2005.

 

            On motion made by Rick Winant, seconded by Nancy Van Deusen and carried,             Andy Perry was appointed Chair of the Ad Hoc Committee formed for the purpose of comparing alternatives to the Ex Libris UC/UBC product.

 

Lunch with Provost Salins

Among his requests for SAC activities, Provost Salins expressed a desire to have the Council prepare a prototype demonstration of the user interface to present to the Board of Trustees before year’s end.

 

LMS Report

Maureen submitted the following LMS update:

 

Group9

  • Brockport, Mohawk Valley, Niagara and SUNYIT  (Group9a) are working on conversion questionnaires and data mapping spreadsheets.
  • Ex Libris staff has been evaluating sample data extracts and are drafting conversion specifications. 
  • The Aleph training schedule for Group9a has been scheduled.

 

Version 16 Upgrade

·        Review of the upgraded TOL database showed files that were overwritten.  Ex Libris was asked to log sessions to help diagnose and resolve this issues given the number of people involved in the process with access to the server and TOL database.  The files were rebuilt and subsequent monitoring has not turned up any more overwritten files.

·        OLIS staff has been reviewing the upgraded TOL database to test out functionality.  A number of issues have been documented.  Some have been traced to configuration issues that need to be done manually outside of Upgrade Express and other items are being reviewed.

·        ITEC and Ex Libris worked through the Upgrade Express process against a copy of the Oswego data.  Ex Libris was asked to document the steps that are run through the Upgrade Express scripts and those steps that must be done outside of the Upgrade Express process.  Next steps are to index the database and review the upgraded OSW test database and functionality.   

 

Union Catalog

·        Ex Libris has completed the rebuilding process including all indexing and related jobs.

·        ITEC will back up the database and restart the Aleph processes.

·        Next steps are to arrange for the May to current date updates then start the weekly incremental data loads.

·        Stony Brook Health Sciences and the Group8 campus databases will be loaded as part of ongoing production.

·        Ex Libris has proposed a process to prevent unnecessary 005 updates to records selected for the incremental data loads.  The process will need to be reviewed before making a decision to go forward with this proposal. 

·        A rep change for v14 and v16 should soon be available for Ex Libris to test a new routine for automatic export and loading of records into the Union Catalog from the local campus catalogs.

·        Ex Libris is to investigate if the job that calculates the equivalencies for ongoing loads (p_union_04) can be run multi-threaded (multiple jobs concurrently).  It is doubtful but it will be checked. 

·        It was noted by Ex Libris that if p_union_04 is not up-to-date there is an impact to the UBC functionality.  This will cause separate bib records in the Union Catalog for each title the p_union_04 job has not processed. 

 

.Universal Borrowing

  • OLIS sent Ex Libris examples of reports from the IDS project and the INN-Reach universal borrowing system.
  • Jerry Specht has been assigned to work with SUNY on Universal Borrowing.  He will need time to learn the product and work with the developers to better support SUNY.
  • Training/consultation by Ex Libris for OLIS and ITEC will be scheduled later during the summer.

 

Election of Officers

Andy presented the following nominations:

 

Randy Gadikian as Chair; Rick Winant as Vice Chair; Nancy Van Deusen as Secretary.  There were no additional nominations.  The secretary was instructed to cast one ballot for the slate.

 

Andy passed the gavel to new Chair, Randy Gadikian.

 

Next Meetings

SAC members agreed to hold two conference calls during the summer months.  Randy stated that he will e-mail the group possible meeting dates for the next year.

 

Adjournment.

 

Respectfully submitted,

 

Nancy Van Deusen, Secretary

Draft prepared by Connie Perrin (Staff)