Minutes
Geneseo
Present: Rick Winant, Steve Roberts, Dave Ritchie, Randy
Gadikian, Walter Lukhaup, Janet Potter, Nancy Van
Deusen, Judy Sikora,
Chair elect Rick Winant called the meeting to order at
1. Introductions were made. New members were recognized: Mary Beth Bell, representing SCLD Executive Board, Lynne King representing Community Colleges, and Cerise Oberman, representing 4-year colleges. Farewell and thanks to retiring members, Randy Gadikian, Judy Sikora, and Janet Potter.
2. Approval
of minutes. After a clarification
regarding responsibility of the OLIS office on the E-Resources team, the
minutes of the
3. Aleph Union Catalog update:
Maureen provided the following update:
Implementations
·
University at Buffalo (BUF) - the production extracts have been pulled, the load
has now begun, and BUF is on schedule for the July 17 STP. Circ training among
all staff will begin next week. Tech services training has already
begun based on the train the trainer model.
Those who were in the Ex Libris training are
now participating in the wider training for staff who did not attend those earlier
sessions.
Version 16 Upgrade
Activities
· 19 campuses are now in production with v16
· 27 additional campuses have been notified that their v16 DEV regions are available
· 4 campuses - work is underway to develop their v16 DEV regions
· WebOPAC customization:
o 28 campus WebOPACs have been completed
· Aleph v14 to v16 training:
o 6 training sessions have been completed
o 4 additional training sessions are scheduled
· Version 16 Upgrade support
o Access to a GUI, to documentation, to web-based overview sessions, and more http://www.sunyconnect.suny.edu/aleph/v16upgrade.htm (login: aleph500/ aleph500)
Union Catalog
Activities
·
Data
loads
o
Group9
campus data has been loaded
o
60
campuses are now represented in the Union Catalog
o
Maureen reported that 60 of 61 campus catalogs are now in the Union
Catalog. The catalog from the University
at
Request items functionality has been turned on with a drop down to choose
your campus. The request then goes through
the campus SFX server to ILLIAD or to the OCLC review file.
A problem with the match algorithm has been reported, uses the Aleph
system number rather than the OCLC number.
This issue has been reported to Ex Libris and
Atlas.
Carey reported that Syndetics can provide
covers, table of contents, first chapters, etc to SUNY for $71,000 per
year. There is a survey which has
received few responses. OLIS is looking
at Amazon services as a free alternative.
However concern was expressed about the political problem of advertising
Amazon. Carey will re-send the survey
information and by conference call get a vote from SAC before the next meeting.
4.
E-Resources
update
Ebsco provided 800 printed flyers; PDF flyers will be sent to all campuses for
local printing.
Opposing Viewpoints will be purchased SUNY-wide as campuses who were willing to pay individually for this resource have
resulted in more than enough money to pay for SUNY-wide licensing. OLIS will work out the specific financial
arrangements and will bill campuses.
Provost Salins has provided the money for 149
additional SUNY Press titles which will be loaded into D-Space.
There is now a website for Science Direct statistics. OLIS will be meeting with the staff at UB to
try to get a better handle on the actual Elsevier subscriptions purchased
within SUNY (because Elsevier doesn’t do a good job.)
OLIS is investigating the load of SFX bibliographic records into the
union catalog to provide serial records for materials in electronic
databases. This will be a separate
collection in Aleph so that it can be purged and reloaded on a regular basis. These will be loaded into individual catalogs
on request.
The UUP grant is still in development.
OLIS is working
with UMI to get SUNY dissertations into our D-Space. Steve Roberts indicated that we should
already have them available and should not be paying additional money to UMI
for them. Steve will work with John Schumacher
on this. The UUP grant will also include
streaming software and travel money.
5.
Strategic
Directions.
A.
SUNY
Borrowing
The SAC discussed the charge and added to the Phase 1 Deliverables:
Analyze the ILLiad GS system and full ILLiad and the applicability for smaller libraries
Analyze options for delivery tracking to include cost analysis of
delivery and tracking methods
Recommend basic, simple load balancing strategy.
On motion by Dave Ritchie, seconded by Steve Roberts, the
SUNYConnect Borrowing Task Force was approved as amended.
B.
Shared
Systems
Ex Libris is looking at different system
architecture to enhance system management within a consortial
environment. This will include a single
bibliographic file and different ADM libraries for each campus. Some Ex Libris
clients already do this with each campus still doing their own cataloging. Campus view is a subset of the union catalog.
During training for version 16 conversion, OLIS uncovered the extent to
which campuses had not implemented some basic functions such as overdues. The goal
is to bring everyone to a base-line level of functionality, then look at the
different architecture starting in December.
Carey moved and Janet seconded the creation of a single
group to work with OLIS/SAC on Aleph shared system services as outlined in the
document titled: Creation of the Task
Force on Aleph Shared Services dated 6/12/ 06. This was approved.
C. Business Plan for Electronic Collections
Rick provided a draft for discussion.
Discussion included the following points:
·
the
Chancellor wants 3 options
·
need
comparisons with other big state systems
·
we need a big
hook/vision
·
need the
Presidents on board
·
need snippets
from campuses/faculty
·
indicate
willingness of campuses to match, at least some portion
·
need clearer
description of what will be funded
Rick will work with
Steve, Cerise and Dave to revise the document to include:
·
Vision
·
Snippets from
the campuses
·
Money to get
content
·
Description
of money already saved
·
Research/education
needs
·
Cost
containment/leveraging money already spent
The revision will be out
within 2 weeks.
6.
Election of
Officers
Lynne King was elected chair elect
Nancy Van Deusen was elected secretary
7.
New Business
Meeting dates for 06-07 (decided to meet on middle THURSDAYs
rather than Wednesdays)
September 14
October 12
November 16
December 14
Recommend a joint meeting with the SCLD Executive Board when we have the
Business Plan. Still need a checklist of
talking points for Directors to take to their Presidents. Need to get UUP and
Faculty Senate on board.
SAC Friend of SUNYLA award includes $500. SAC agrees to use this for a seminar on “The
Future of the Book.”
Respectfully submitted
Nancy Van Deusen,
SAC Secretary