SUNY Connect Advisory Council Meeting

October 10, 2006

 

 

Present: Steve Roberts, Maureen Zajkowski, Cerise Oberman, Carey Hatch, Walter Asonevich, Richard Winant, Lynne King, Mary Beth Bell, Dave Ritchie, Nancy Van Deusen

 

Approval of minutes:  Minutes from June 14 were approved.  Minutes from September 14 were approved with the clarification that Cerise and Carey were to focus on developing the 3 options for the Chancellor.

 

Agenda was approved as submitted.

 

Meeting dates for spring 2007 were agreed as follows:

            January 11                  Albany

            February 15                 Syracuse

            March 22                     Albany

            April 18                        Prior to SCLD annual conference—place to be determined

            May                              NO MEETING 

June 7                         Syracuse

 

The following status reports were given:

 

UUP Grant

Carey reported that the grant request consists almost entirely of money for planning and travel and some hardware for streaming video.  He continues to look for information on useful data sets to be added, e.g. a business data set.   Mary Beth and Cerise have some suggestions which they will send to Carey.  Grant will need the Provost’s signature when complete. 

 

Regarding dissertations: we are looking for a SUNY policy for students to sign off on the digital rights; this should be the norm with students needing to opt out if they do not want SUNY to offer dissertation on-line.  Who would do this?

 

Syndetics

Maureen reported that ITEC is working on scripts to enable the 56 campuses to have images and information turned on by mid October.  Stony Brook and Buffalo are testing; Binghamton is in production and U Albany needs an update of Aleph license to allow them to install.

 

Union Catalog

Tables are being updated to allow Buffalo data to be loaded; expected to be included by the end of November.

Laura Murray is working to allow searching of Union catalog from within an individual campus catalog by setting the union catalog as a remote base.  This will simulate a federated search, however, no holdings information will be included because it is a Z39.50 search.  Holdings display the campus codes so are not very user friendly.  Ex Libris has been contacted to create a better display of holdings.

 

Borrowing Task Force

The SAC discussed the SUNY Borrowing Task Force Phase I deliverables document.

Illiad GS

Rick will send a letter to Matt Goldner of OCLC (and copy Mary Alice Lynch of NYLINK) to indicate that only the full ILLIAD product seems appropriate for SUNY, asking for a new pricing structure for smaller libraries and inviting him to meet with the SAC at February meeting.

 

Shared borrowing

The SAC supports a pilot project in which SUNY Buffalo sends borrowing requests for  Buffalo State and Empire State College using ILLIAD software to determine the feasibility of remote borrowing for smaller libraries.  Other libraries may be added in the future.  Steve Roberts will inform the SAC when the project begins.  Data will be collected to determine time and costs associated with providing this service.

 

Discussions--Community Colleges have the issues of cost and staff time as constraints.  We need to determine if the CC’s will be interested in ILLIAD if they can get a 50-50 price split to start, hosted by Atlas.  Perhaps NYLINK/OCLC would be interested in surveying the CC’s.  TC and CC Fall Meeting will include an ILLIAD demo which may help with decision making.  Will the number of transactions warrant the expense?  How might 3R’s be involved?

 

Actions

Lynne and Nancy could offer small group demonstrations for those CC’s and TC’c who do not yet have ILLIAD (estimated at 28).     Carey will organize an ILL “summit” to include NYLINK, NYTRO, Ed Rivenburgh (to represent IDS), and two representatives from the Borrowing Task Force.  Rick will draft an agenda to be approved by SAC.

 

Tracking

SAC will request that OLIS purchase 2 GPS units to allow tracking of delivery service.  Rick will contact NYLINK to ask that information be communicated to LAND customers regarding procedures for reporting lost items and reimbursement for same.

 

Statistical analysis

The SAC requests that OLIS work with SUNY Geneseo to establish a SUNY reporting environment similar to IDS but separating U. Centers and CC’s so that data can be viewed separately by sector.  Using data collected, the Task Force should recommend a comprehensive statistical reporting model by 4th quarter 2007.  In addition, the Borrowing Task Force should include in its final report a document that outlines procedures for data collection and reporting for all SUNY Campuses, as well as custom holdings recommendations to facilitate load leveling.

 

Load Leveling

SAC supports use of OCLC Custom Holdings to achieve rudimentary load leveling.  The SAC believe this should go to SCLD for action.

 

Shared Services Task Force

The SAC selected the following members for the Shared Services Task Force:

            U. Centers/ Med                      Dave Nuzzo

            U. Centers/ Med                      Susan Opisso

            Comprehensive Colleges       Bob Cushman

            Comprehensive Colleges       Ron Foster

            Community Colleges              KevinMcCoy

            Community Colleges              Pam Flinton

            Technology Colleges              Joe Petrick

 

Maureen proposed an updated charge to include addition of central technical processing for 2 CC’s who have not implemented serials and acquisitions.  The benefit would be more standardized processes which could be replicated to other libraries and the opportunity for CC’s to take advantage of acquisitions and serials modules of Aleph.  University at Buffalo will provide support for acquisitions and serials, to provide a basic level of functionality.  This was passed unanimously by SAC.  Part of the project will be to determine the costs of centralized processing.

 

Maureen will start later this week to begin contacting potential pilot sites.

 

University Wide Collection Building

The Collections Council has not moved this forward as quickly as hoped.  The SAC supports this effort and would like to see it move forward.  OLIS has some capital money which could be used as a match to get started.  Carey will contact the Collection Council to offer support dollars.

 

Aleph Updates

Maureen reported that the training continues; some site visits have been made when requested.  Footprints use has tripled since 2004.  OLIS will be looking at installing Aleph Service Pacs now that all libraries have installed v. 16.

 

OLIS and ITEC will be involved with the Shared Services Task Force on all charges including helping to determine the parameters for shared service and requirements for ongoing training.

 

OLIS is providing front line support for SUNY Libraries using Aleph.  The SAC requests Carey to look into possibility of reducing payments to Ex Libris to free up money to provide this front line support.  Carey will bring contract information to next meeting for discussion.

 

Digital Library Collections Plan

Version 7 of the document was distributed via email last week.  In it Carey broke out research and curriculum support, changed the financial plan to be in the $21,000,000 range (rather than $80,000,000), included some additional faculty quotes.  To be discussed at November meeting.  Cerise to consult with John Homburger. 

Carey is going to prepare a submission to Provost’s office for a one time catch up for library funding.  Rick has some specific data on rise in cost of medical periodicals over the last ten years which he will provide.

 

New Business

Dave asked about the search for a director for SLN.  Currently no search is under way, but Carey feels he is positioned to orchestrate some synergy among the various operations.

 

Next meeting November 16 in Albany.

 

Respectfully submitted,

Nancy Van Deusen

Secretary