SUNYConnect Advisory Council
Conference Call Minutes
Present:
Carey Hatch, Lynne King, Dave Ritchie, Stephen
Roberts, Nancy Van Deusen, Rick Winant, Cerise Oberman
Excused: Mary Beth Bell, Maureen Zajkowski,
Connie Perrin
Minutes from
UUP Grant
Carey reported that the grant
was signed at System Administration and forwarded to UUP.
Aleph/Shared
services
Carey reported that migration
to ExLibris preferred system architecture may not be supportable by Ex Libris. The result
would be 56 administrative units to support.
As an alternative, Libraries need to change policies and behaviors to
reduce level of individual campus customization. For example campuses need to agree to less
customization of the OPAC; there will be a standard OPAC. If campuses choose to
do more customization, they will do so at their own cost.
The current focus of the OLIS
office is the migration to version 18, moving toward a single bib record in the
union catalog. The Shared Systems task
force will be looking at options for greater standardization in Aleph among the
SUNY libraries.
E-resources evaluation status
John Schumacher is pulling
together the group. Analysis of usage of
Ebsco databases indicates 4 million downloads over
the past year at a cost of $.18 per download.
Opposing Viewpoints
Carey has the bill for
07-08. Last year campuses who wanted
this database paid for their campus which resulted in enough funding to allow
all-SUNY access. In analyzing the usage,
it is apparent that some who paid last year did not use very much and others
who did not pay used it a lot. Since
there is no time for a new funding model before this bill is due, Carey will
again ask campuses to indicate willingness to purchase a campus license and see
if the resulting funds are sufficient for all-SUNY access. Hopefully, some campuses seeing a high usage
will contribute. If insufficient funds
are committed, then each campus will have to get Opposing Viewpoints on its
own.
State Library Cards
The State Library has
licenses for database access for State employees which
includes SUNY faculty and staff.
Therefore faculty and staff at SUNY institutions can get a card to
access the State Library databases from campus computers. This would not extend to community colleges.
Borrowing Task Force report
Rick handed out the final
report from the Task Force. They will
continue for another year for ILLiad implementation.
LAND continues to be a
concern. A new RFP is being developed by
NYLINK in conjunction with IDS. The
current contract expires at the end of the year. SUNY would like more flexibility,
tracking.
To facilitate interlibrary
loan, it is possible to extract tapes from Aleph to load to OCLC to create more
accurate records in World Cat which would facilitate ILL activity.
Finance
New models discussion—the finance committee will schedule
a conference call to discuss new models following discussion with SCLD about
the Digital Library Plan.
Finance status, ILLiad, etc. SUNYConnect will cover the costs of Illiad licensing, hosting and training costs for new
libraries for one year. After that,
SUNYConnect will pay the licensing fees for all campuses using Illiad.
SCLD meeting
Last copy --discussion will
be lead by Steve Roberts. He would like
to set up a committee to work on policies and procedures to move forward. While there is currently no extra room in UB’s storage facility, they do have J-Stor
journals stored at least for the short term.
This may enable other libraries to discard their paper copies of J-Stor journals.
Loretta Ebert from the State Library would like to be involved in this
discussion as well.
Borrowing—David Moore from
Digital plan—will be
discussed at the Town Meeting on Wednesday.
SAC is looking for input from library directors on the plan and next
steps.
Old Business
Financial plan conference
call recommended that SUNYConnect take a sum “off the top” and stop billing the
community colleges for SUNYConnect. The
idea is to take some number of dollars off the top before money is distributed
to the campuses. The group discussed how each campus contribution would be
assessed (on library budget, campus budget, type of institution, size??) It is assumed that some core of resources
would be made available to all campuses.
Perhaps there could be a combination of off-the-top and a campus
assessment. Another model would be to
use capital money to purchase a database and then assess a campus access fee to
recover the money to purchase more databases.
This would depend on the availability of capital funds.
Additional discussion is
needed
No new business.
Meeting adjourned at
Respectfully submitted,
Nancy Van Deusen, Secretary