Subject: 11/2/99 summary Date: Fri, 14 Jan 2000 11:12:59 -0500 From: To: MURRAYLC@slscva.sysadm.suny.edu CC: SCHUMAJE@slscva.sysadm.suny.edu From: SMTP%"SAC-L@slscaa.sysadm.suny.edu",SMTP%"peterspj@snydelab.delhi.edu" 8-NOV-1999 16:28:00.54 To: SCHUMAJE CC: Subj: SUNYConnect Advisory Council 11/2/99--Summary Minutes Attached is a summary report of the SUNYConnect Advisory Council meeting held November 2, 1999 in Utica. Pam Peters, Secretary *************************** SUNYConnect Advisory Council (SAC) Meeting Summary November 2, 1999 Present: Laura Cohen, Carey Hatch, Eleanor Heishman, MacDonald Holmes, Geri Linkins, Tom Neiss, Pam Peters, Larry Randall, Dan Schabert, Maureen Zajkowski Absent: Peter Genovese, Ruedi Lienhard Vacancies: SUBOA rep 1. Minutes from 9/29/99 approved with one correction. 2. SUBOA and COA representatives not appointed yet; Chris Haile is pursuing SUBOA and Dan will contact COA chair, Ginger Bailey about COA. 3. LMS Contract Negotiations meeting scheduled for 11/10 with Carey, Mary Ann Corsetti, Janet Potter, Larry Randall, Maureen Zajkowski. A separate LMS Contract Advisory Committee comprised of SUNY library representatives will focus on key contract-related issues. 4. Dan will draft letter to Provost Salins (with copies to key System Administration administrators) stressing the need to move forward on the staff hiring required for LMS implementation. Need to hire five staff this FY. SAC representatives should encourage their constituent groups to write similar letters (SUNYLA, AVP, SCLD, etc.). 5. Carey reviewed hardware selection issues; need to make sure we select vendor best suited to the vendor's software. May need to do competitive analysis. All hosts will run software on common platform. COA rep on LMS Planning Team will survey campus computer centers and libraries about current UNIX expertise. 6. Larry reported Gale Group is expected to be the next supplier of SUNYConnect databases pending System Administration approval. Campus database survey on OLIS web site, responses due 12/10, should help to define core collection for SUNYConnect. CUNY working on draft collection development policy for electronic resources; shared draft with SLiCAT; we need to develop SUNY policy. 7. LMS Planning Team nearly finished with draft RFP and MOU for hub selection and campus migration criteria. Open issues remain about how network configuration and hardware selection may influence hub selection. Administrative and financial considerations will also be important factors in migration scheduling. A conference for potential hub campuses will be convened before issuing formal RFP. Announcement of conference will go to campus Library director, AVP, Business Officer and Computer Center director. 8. Tom reported on key findings from Gartner measurement study. Peer analysis reveals SUNYNet overall 88% more efficient than peers. Gartner recommendations are in line with SUNYNet goals (eg, more competitive salaires, consolidation of help desk functions). SUNYNext group continues look at future network directions and will be asking campuses for their assessment of future needs. 9. Board of Trustees resolution, 10/26/99, presented and discussed. 10. Carey reviewed key findings on KPMG report which basically endorsed the SLAM evaluation process and offered helpful recommendations on LMS contract negotiations. 11. Maureen gave overview of LMS vendor announcement publicity, which began with SLAM conference call on 10/25/99, followed by announcements to SUNY Library community the next day. Press releases are being drafted for wider distribution to library trade journals and official web sites of Ex Libris and SUNY. 12. SUNYConnect Financial Plan was adopted following discussion on input received from SCLD section meetings this fall. Decision to move on current formula for FY 1999-2000 with understanding financial plan will be reviewed regularly. Consensus that campuses need the predictable funding formula afforded by current 5 year forecast. Billing for FY99/2000 database fees can now proceed. Carey will work out those details with campuses. 13. Revised SAC Bylaws approved with one amendment: Advocacy Committee was omitted after deciding this work is best done outside of SAC's formal structure. 14. Officers for coming year: Dan Schabert, Chair; Eleanor Heishman, Vice-Chair/Chair Elect (and chair of Financial Planning Committee); Pam Peters, Secretary. All terms run through end of June meeting. 15. Next meeting is Monday, December 13, 1999 at Utica. Newly established Executive Committee will meet by conference call before 12/13. 16. Miscellaneous news: Gail Wood, SCLD Chair, made statements at October 26 SUNY Board of Trustees meeting in Albany asking for SUNYConnect support. SUNYConnect access now available to students in SUNY Learning Network (from Lotus Notes only). Authority control updates continue with WLN. U-wide patron authentication work continues with ITEC; pilot testing to begin at Morrisville soon. Meeting adjourned 2:40 pm. Recorded by Pam Peters, Secretary.