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January 2006 Volume 8 Number 1 Page 4 |
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Cover Story Features
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A SUNY-wide committee has begun the process of evaluating some of the SUNYConnect electronic resources. SUNY library directors nominated individuals for the committee, and the SUNYConnect Advisory Council (S.A.C.) selected a representative for the university centers, the health sciences libraries, colleges of arts and sciences, colleges of technology and the community colleges. In addition, the Council included a student and faculty representative on the committee. The E-Resources Evaluation Project Team is comprised of: A document describing the group's charge and organization was published in the last issue of SUNYergy, but included here as well. E-Resources Evaluation Project Team The SUNYConnect Advisory Council (SAC) is establishing a representative group from the SUNY community to provide guidance on electronic research and reference resources that are made available to all campuses participating in the SUNYConnect initiative. The existing set of electronic resources within SUNYConnect may not represent the most effective and useful resources that could be made available to the SUNY community. The SUNY library community needs to examine current SUNYConnect electronic resources and other electronic resources available to establish the best collection of electronic resources for the funds available. The E-Resources Evaluation Project Team charge is:
The overall goal for the SUNYConnect electronic resource offerings is to provide access to as many core information resources as available monies allow, freeing up SUNYConnect campus funds to be spent on more specialized resources that fit that campus’ educational and research mission. The recommendation of the Project Team will be submitted to the SUNYConnect Advisory Council by the end of April. These recommendations will be given thorough consideration by the SAC who will be responsible for the final decisions regarding subscriptions and associated financial matters. Any subscription changes or additions will be effective July 1, 2006, or Jan. 1, 2007 depending upon current subscription periods. Project Team Organization The Project Team will be appointed by the end of December 2005. Project Team participants must be willing to commit a significant effort to activities from January 2006 to April 2006. OLIS staff member John Schumacher will act as the Project Manager for this process. The Project Manager will be responsible for setting meeting agendas, running meetings, establishment of decision making protocols, arranging facilities, coordinating demonstrations, investigating and analyzing information, ensuring ongoing communication among the various stakeholders, distribution of assignments, working with the committee members to ensure that they are provided with the information and resources necessary to meet their objectives. The Project Manager is a non-voting member of the committee. Project Team members will be responsible for setting selection criteria, identifying appropriate products for review, assessing selected products, identifying appropriate products for inclusion in SUNYConnect, regular communication with their constituent group and submitting a final report to the SAC. The Project Team will consist of a representative from the SUNY Faculty Senate, the SUNY Student Assembly and a library representative from each of the following sectors of the University:
Each Library Director will be asked to name an individual from their staff to be the contact person for this initiative. The Director may also nominate the individual to serve on the committee. SAC will select the committee members from nominations received. The OLIS has created a web form for Directors to identify their contact person for this activity. Library Directors must identify their contact people prior to Dec. 1. The SAC will form the Project Team soon after. The contacts provided by the library directors will provide a constituent group for each of the Project Team members. Team members will be required to establish an ongoing communication process with their constituent group. The OLIS can assist committee member communication to their constituent group by hosting conference calls or listservs. Committee members may opt for other communication methods such as face-to-face meetings, blogs, wikis, etc. The OLIS will not be responsible for supporting any of these other communication methods. The OLIS will pay for all in-state Project Team travel at the standard state rates. No air travel will be supported. The document was initially developed by OLIS, then reviewed and revised by S.A.C. You will note thate there is an emphasis on selecting full- text resources. The Team has begun familiarizing themselves again with information about the SUNYConnect resources. Major vendors (available on contract) will be aksed to make presentations to the group. An agreed upon evaluation algorithim will be used to make the recommendation to S.A.C.
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