The following SUNY-wide task forces have been formed
or in the process of forming.
SUNY Borrowing Task Force - see the July 2006 issue
of SUNYergy for a listing of the group members as well
as their charge.
SUNYConnect Electronic Resources Evaluation Team - a
community college faculty representative has been
designated (by the SUNY Faculty Council). We are
awaiting word about a new (4-year) faculty rep. All
other members have expressed an interest in continuing
their service. The group has been asked to do annual
evaluations of SUNYConnect-based electronic resources.
The ALEPH Shared Services Task Force - has been formed. Here is additional information related
to this group (from S.A.C.) as well as the Task Force membership --
Task Force Make Up (8 participants, one project manager)
Librarians and/or library directors from the following
sectors:
- University Centers (Dave Nuzzo, University at Buffalo)
- Other Doctoral (Susan Opisso, Stony Brook Health Sciences)
- Comprehensive Colleges (Robert Cushman, Brockport; Ron Foster, SUNYIT)
- Community Colleges (Pamela Flinton, Fulton-Montgomery; Kevin McCoy, Suffolk )
- Colleges of Technology (Joseph Petrick, Alfred)
- An OLIS Project Manager (Maureen Zajkowski, Ex Officio)
The timeframes for the following tasks begins September
2006 with Quarterly reports provided to SAC through
completion of tasks.
Tasks to be addressed Sept. 2006-Nov. 2006
Work with the OLIS to prioritize base line functionality
that every library should have within Aleph, e.g.
automatic email overdue notices, patron empowerment for
placing hold and renewals, etc. for the standard modules:
- Acquisitions
- Serials
- Cataloging
- Circulation
- Course reserves
- WebOPAC
Work with the OLIS and participating libraries to identify
service parameters for the Aleph Managed Services Pilot.
Provide feedback on OLIS plans for Ongoing
Training/Professional Development Services – Ex Libris/OLIS
- OLIS or Ex Libris provided regional training
- Utilization of OLIS developed or Ex Libris supplied online
training modules
- OLIS support of regional workshops sponsored by local
campus staff
- workflow analysis - regional or campus specific
- campus specific requests
Tasks to be addressed Dec. 2006 – Feb. 2007
Review and react to OLIS/Ex Libris proposal for modifications
to the current Aleph architecture to reduce total cost of
ownership (TCO).
- review Ex Libris preferred shared systems architecture
- Identify gains and losses of functionality Identify potential reductions or increases in TCO
- evaluate the impact of architecture differences in terms
of feasibility for technical and campus support within the
SUNY environment
- Independent - campus provides own system librarian support
for Aleph, WebOPAC
- Managed services - OLIS provides complete support of
Aleph, WebOPAC
- Selected managed services - campus provides own support for
one or two of the following
Provide a timeline for additional tasks and activities to
minimally include:
- Recommend procedures for tighter integration of local
catalogs, SUNY Union Catalog, electronic resources, and
patron information. Identify enhanced services for patrons.
- Recommend an environment for improved Aleph reporting.
- Investigate use of Aleph Reporting Center (ARC) in shared
SUNY environment
- Define what campuses should expect regarding:
- standard Aleph reports
- customized Aleph reports available SUNY wide
- specialized Aleph report requests by individual campuses
- Recommend a process for the ongoing assessment and
evaluation of SUNYConnect shared services.
SUNY Digital Repository Advisory Group - this SUNY-wide
committee will provide input on policy and governance
issues related to the repository. This includes
questions about content, metadata, program governance,
copyright and recommendations on increasing the amount
of content in the repository.
SUNY Shared Services - Future Services
How do new search and discovery tools fit in with the
SUNY Digital Library? What are the recommendations of
this SUNY-wide group as to what should be implemented?
Future (and present-day) technologies for new SUNY
library infrastructure will be explored.
From S.A.C.--
Goal: To establish a 21st century vision for shared
library services that integrate with teaching, learning
and administrative activities on our campuses.
Tasks:
Assessments of products and services need to include
applicability to SUNY libraries (by sector), base line
cost of purchase(s), base line costs of operation, and
special considerations given to shared systems
environments.
Identify and assess commercial and open source
applications for the following functions:
- MetaSearching
- Electronic Resource Management
- OpenURL Services
- Enterprise Search Services (e.g. Ex Libris Primo,
CDL Recommender project, Oracle Enterprise Search)
- Other applications as appropriate
Identify appropriate ways to integrate library services into:
- course management systems
- campus portals
- student record systems
- e-scholarship/publishing
- other as appropriate
It is challenging to achieve consensus across a system
as diverse as SUNY. These committees (and the
associated  campus contacts) are the mechanisms for
striving towards that consensus.
Please assist in these efforts. Support the existing
groups, let S.A.C. know about good candidates for task
forces still being formed. Let's work together to
create a shared vision of SUNY libraries and SUNY
library services.
 
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