SUNYergy Archive: Access to All Issues

October 2006
Volume 8 Number 4
Page 6

Tasks Forces

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The following SUNY-wide task forces have been formed or in the process of forming.

SUNY Borrowing Task Force - see the July 2006 issue of SUNYergy for a listing of the group members as well as their charge.

SUNYConnect Electronic Resources Evaluation Team - a community college faculty representative has been
designated (by the SUNY Faculty Council). We are awaiting word about a new (4-year) faculty rep. All
other members have expressed an interest in continuing their service. The group has been asked to do annual
evaluations of SUNYConnect-based electronic resources.

The ALEPH Shared Services Task Force - has been formed. Here is additional information related to this group (from S.A.C.) as well as the Task Force membership --

Task Force Make Up (8 participants, one project manager) Librarians and/or library directors from the following
sectors:

  • University Centers (Dave Nuzzo, University at Buffalo)
  • Other Doctoral (Susan Opisso, Stony Brook Health Sciences)
  • Comprehensive Colleges (Robert Cushman, Brockport; Ron Foster, SUNYIT)
  • Community Colleges (Pamela Flinton, Fulton-Montgomery; Kevin McCoy, Suffolk )
  • Colleges of Technology (Joseph Petrick, Alfred)
  • An OLIS Project Manager (Maureen Zajkowski, Ex Officio)

The timeframes for the following tasks begins September 2006 with Quarterly reports provided to SAC through
completion of tasks.

Tasks to be addressed Sept. 2006-Nov. 2006

Work with the OLIS to prioritize base line functionality that every library should have within Aleph, e.g.
automatic email overdue notices, patron empowerment for placing hold and renewals, etc. for the standard modules:

  • Acquisitions
  • Serials
  • Cataloging
  • Circulation
  • Course reserves
  • WebOPAC

Work with the OLIS and participating libraries to identify service parameters for the Aleph Managed Services Pilot.

Provide feedback on OLIS plans for Ongoing Training/Professional Development Services – Ex Libris/OLIS

  • OLIS or Ex Libris provided regional training
  • Utilization of OLIS developed or Ex Libris supplied online training modules
  • OLIS support of regional workshops sponsored by local campus staff
  • workflow analysis - regional or campus specific
  • campus specific requests

Tasks to be addressed Dec. 2006 – Feb. 2007

Review and react to OLIS/Ex Libris proposal for modifications to the current Aleph architecture to reduce total cost of ownership (TCO).

  • review Ex Libris preferred shared systems architecture
  • Identify gains and losses of functionality Identify potential reductions or increases in TCO
  • evaluate the impact of architecture differences in terms of feasibility for technical and campus support within the SUNY environment
  • Independent - campus provides own system librarian support for Aleph, WebOPAC
  • Managed services - OLIS provides complete support of Aleph, WebOPAC
  • Selected managed services - campus provides own support for one or two of the following
    • Aleph
    • Aleph WebOPAC

Provide a timeline for additional tasks and activities to minimally include:

  • Recommend procedures for tighter integration of local catalogs, SUNY Union Catalog, electronic resources, and patron information. Identify enhanced services for patrons.
  • Recommend an environment for improved Aleph reporting.
  • Investigate use of Aleph Reporting Center (ARC) in shared SUNY environment
  • Define what campuses should expect regarding:
    • standard Aleph reports
    • customized Aleph reports available SUNY wide
    • specialized Aleph report requests by individual campuses
    • Recommend a process for the ongoing assessment and evaluation of SUNYConnect shared services.

SUNY Digital Repository Advisory Group - this SUNY-wide committee will provide input on policy and governance issues related to the repository. This includes questions about content, metadata, program governance,
copyright and recommendations on increasing the amount of content in the repository.

SUNY Shared Services - Future Services
How do new search and discovery tools fit in with the SUNY Digital Library? What are the recommendations of
this SUNY-wide group as to what should be implemented? Future (and present-day) technologies for new SUNY
library infrastructure will be explored.

From S.A.C.--
Goal: To establish a 21st century vision for shared library services that integrate with teaching, learning and administrative activities on our campuses.

Tasks:
Assessments of products and services need to include applicability to SUNY libraries (by sector), base line
cost of purchase(s), base line costs of operation, and special considerations given to shared systems environments.

Identify and assess commercial and open source applications for the following functions:

  • MetaSearching
  • Electronic Resource Management
  • OpenURL Services
  • Enterprise Search Services (e.g. Ex Libris Primo, CDL Recommender project, Oracle Enterprise Search)
  • Other applications as appropriate

Identify appropriate ways to integrate library services into:

  • course management systems
  • campus portals
  • student record systems
  • e-scholarship/publishing
  • other as appropriate

It is challenging to achieve consensus across a system as diverse as SUNY. These committees (and the associated link to the OLIS SUNYConnect home pagecampus contacts) are the mechanisms for striving towards that consensus.

Please assist in these efforts. Support the existing groups, let S.A.C. know about good candidates for task forces still being formed. Let's work together to create a shared vision of SUNY libraries and SUNY library services.

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Cover Story

SUNYConnect Launch

Feature

User2User

[Image: Bobby Approved Logo]

Feature

SUNYAUG

New SUNY Press Titles

 

 

Syndetic Solutions

Task Forces

SUNYConnect Updates

 

How to Contact Us

Linkable Links

Photo Gallery