SUNYergy Archive: Access to All Issues April 2009
Volume 11 Number 2
Page 2


Purchase on Demand Pilot Project

Cover Story

Welcome Dr. Zimpher!

Features

Purchase on Demand Pilot

Implementing 360Search

SUNY History & the Digital Repository

Focus on SUNY Libraries

SUNYConnect Updates

How to Contact Us

Linkable Links

The SUNY-wide meeting described in the last issue of SUNYergy included the following (no.1) next step --
"begin working with willing campuses to create a pool of money for request-based acquisitions."

Work has continued at OLIS and S.A.C. in drafting a working document for such a pilot program. The document has been reviewed and revised by SCLD (and other groups).

Diversifying SUNY Collections Pilot Project Proposal

Background and contextlink to SUNYergy article about collection enrichment
In its final report to the SUNYConnect Advisory Council, the SUNY Borrowing Task Force stressed the mportance of having a “reliable and robust resource sharing environment [that] will allow SUNY libraries to utilize purchase on demand programs, just in time acquisitions and cooperative collection development to build the SUNY in new ways that better meet the needs of our faculty and students.” The proposal below briefly outlines a pilot project to test the efficacy of a purchase on demand program to build a more diversified and richer SUNY-wide library collection.

Goal:
  • To diversify the SUNY collection [the “SUNY collection" is defined as the aggregate of
    materials in all SUNY libraries] by adding a “first copy” of a title that has been identified by a known user.
  • To more effectively use limited resources by using resources for purchasing rather than borrowing from outside SUNY titles that are not held within SUNY.
    link to SUNYergy article about collection enrichment

Scope of Project:

All SUNY Libraries are invited to participate. Participation is optional. Each participating library will set aside a sum of money ($500 minimum; $1000-2000 ideal) to be “pooled” to support the initiative, although individual libraries are not limited to the amount they contributed. The funds will be used to purchase monographic titles that can be shared among all SUNY libraries [physical formats are likely to be necessary (i.e. print book, DVD, compact disc) as license may preclude the sharing of monographs accessed electronically]. Funds will be expended on a “first come” basis until they are fully expended. This project does not extend to the purchase of articles.

Selection Criteria:
  • The title will have been specifically requested by a SUNY faculty member or student via Interlibrary Loan;
  • The title is not held by ANY SUNY library;
  • The title supports an independent research need for the requestor [“independent” - meaning not an assigned reading or textbook that students are expected to purchase; “research need” - meaning not recreational use].
    .
  • The title has the potential to contribute to the independent research need of SUNY scholars at multiple campuses; (i.e. additional use across SUNY is anticipated)
  • The title can be purchased and available for the requestor within the time the material could be received via Interlibrary Loan;
  • The price of the title does not exceed an amount set by an “operations” group.
Responsibilities of Participating institutions:
  • The director will participate in an oversight group which will appoint and charge an operations group;
  • Workflow in each library must ensure no other copies of the title are available within SUNY prior to using the project funds;
  • Titles will be received and cataloged at the requesting library in a timely manner;
  • Each item and its cataloging record will be marked in some standard manner to indicate the source of the funding;
  • The title may not be “weeded;” it may be moved to another SUNY library.
  • The selecting library must loan the title to other SUNY libraries and their patrons in a timely manner.
Procedural Options – i.e. How do we pool the money and how do individual institutions draw on the money and know the balance available?
  • Common procurement card; OR
  • Use of Alibris as a vendor with ordering thorough OCLC and charges assessed using IFM to common symbol; OR
  • IFR with a monitoring institution; OR
  • Recharge to OLIS account (or other institution’s account) with OLIS (institution) paying bills;.

Pilot Project Assessment:

  • Participating libraries will collect and retain data to perform an end-of-pilot survey, including end user information, purchasing library, and vendor information.
  • Determine whether titles purchased on demand meet the Interlibrary Loan standards of service as defined by the SUNY Borrowing initiative.
Assessment questions will include (among others):
  1. How many different libraries expended the shared “pot of money.”
  2. How many of the purchased titles got repeated use?
  3. How many of the purchased titles were loaned to other SUNY libraries for borrowers?
  4. To what degree did the purchased material cover a broad range of subject matter or dicisplines?

The project will serve as a “testing” ground for developing systems and tools that facilitate access to research materials for SUNY students and faculty. Such systems and tools may include:

  • Workflow tool – e.g. customized / customizable request form that enables quick decisions about how best to meet a patron's need (e.g. purchase, loan, rent, etc.);
  • Centralized acquisitions or shared procurement card;
  • Employ a common bookseller’s online interface to search, select, order and report monographic purchases throughout SUNY;
  • “Last copies” agreements and practices;
  • SUNY storage facilities
Steps Needed
  • Libraries to join the project; (SAC to ccordinate)
  • Forming oversight group of directors (SAC to initiate) who will provide project leadership;
  • Forming an “operations” group representing participating libraries to confirm procedures and manage the work of the project ; expertise in interlibrary loan, collection development and acquisitions will be represented in this group.

Directors should contact their S.A.C. representative to indicate their library's interest in participating in the project.
link to S.A.C. web page

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Cover Story

Welcome Dr. Zimpher!

Purchase on Demand Pilot

[Image: Bobby Approved Logo]

Features

Implementing 360Search

SUNY History & the Digital Repository

 Features

Focus on SUNY Libraries

SUNYConnect Updates

 

How to Contact Us

Linkable Links