Welcome Dr. Zimpher!
Purchase on Demand Pilot
SUNY History & the Digital Repository
Focus on SUNY Libraries
The SUNY-wide meeting described in the last issue of
SUNYergy included the following (no.1) next step --
"begin working with willing campuses to create a
pool of money for request-based acquisitions."
Work has continued at OLIS and S.A.C. in drafting
a working document for such a pilot program. The
document has been reviewed and revised by SCLD (and other groups).
Diversifying SUNY Collections
Pilot Project Proposal
Background and context
In its final report to the SUNYConnect Advisory Council,
the SUNY Borrowing Task Force stressed the mportance
of having a “reliable and robust resource sharing
environment [that] will allow SUNY libraries to utilize
purchase on demand programs, just in time acquisitions
and cooperative collection development to build the SUNY in new ways that better meet the needs of our
faculty and students.” The proposal below briefly
outlines a pilot project to test the efficacy of a
purchase on demand program to build a more diversified
and richer SUNY-wide library collection.
- To diversify the SUNY collection [the “SUNY collection" is defined as the aggregate of
materials in all SUNY libraries]
by adding a “first
copy” of a title that has been identified by a known user.
- To more effectively use limited resources by using
resources for purchasing rather than borrowing from
outside SUNY titles that are not held within SUNY.
Scope of Project:
All SUNY Libraries are invited to participate. Participation
is optional. Each participating library will set aside a
sum of money ($500 minimum; $1000-2000 ideal) to be “pooled” to support the initiative, although individual libraries are
not limited to the amount they contributed. The funds will
be used to purchase monographic titles that can be shared
among all SUNY libraries [physical formats are likely to be necessary (i.e. print
book, DVD, compact disc) as license may preclude the sharing
of monographs accessed electronically]. Funds will be expended on a “first
come” basis until they are fully expended. This project does
not extend to the purchase of articles.
Responsibilities of Participating institutions:
- The title will have been specifically requested by a SUNY
faculty member or student via Interlibrary Loan;
- The title is not held by ANY SUNY library;
- The title supports an independent research need for the
requestor [“independent” - meaning not an assigned reading or
textbook that students are expected to purchase; “research
need” - meaning not recreational use].
- The title has the potential to contribute to the independent
research need of SUNY scholars at multiple campuses;
(i.e. additional use across SUNY is anticipated)
- The title can be purchased and available for the requestor
within the time the material could be received via Interlibrary
- The price of the title does not exceed an amount set by an “operations” group.
Procedural Options – i.e. How do we pool the money and how
do individual institutions draw on the money and know the
- The director will participate in an oversight group which
will appoint and charge an operations group;
- Workflow in each library must ensure no other copies of
the title are available within SUNY prior to using the project
- Titles will be received and cataloged at the requesting
library in a timely manner;
- Each item and its cataloging record will be marked in some
standard manner to indicate the source of the funding;
- The title may not be “weeded;” it may be moved to another
- The selecting library must loan the title to other SUNY
libraries and their patrons in a timely manner.
- Common procurement card; OR
- Use of Alibris as a vendor with ordering thorough OCLC
and charges assessed using IFM to common symbol; OR
- IFR with a monitoring institution; OR
- Recharge to OLIS account (or other institution’s account)
with OLIS (institution) paying bills;.
Pilot Project Assessment:
Assessment questions will include (among others):
- Participating libraries will collect and retain data to
perform an end-of-pilot survey, including end user
information, purchasing library, and vendor information.
- Determine whether titles purchased on demand meet the
Interlibrary Loan standards of service as defined by the
SUNY Borrowing initiative.
- How many different libraries expended the shared “pot of
- How many of the purchased titles got repeated use?
- How many of the purchased titles were loaned to other
SUNY libraries for borrowers?
- To what degree did the purchased material cover a broad
range of subject matter or dicisplines?
The project will serve as a “testing” ground for developing
systems and tools that facilitate access to research
materials for SUNY students and faculty. Such systems and
tools may include:
- Workflow tool – e.g. customized / customizable request form
that enables quick decisions about how best to meet a patron's
need (e.g. purchase, loan, rent, etc.);
- Centralized acquisitions or shared procurement card;
- Employ a common bookseller’s online interface to search,
select, order and report monographic purchases throughout
- “Last copies” agreements and practices;
- SUNY storage facilities
- Libraries to join the project; (SAC to ccordinate)
- Forming oversight group of directors (SAC to initiate)
who will provide project leadership;
- Forming an “operations” group representing participating
libraries to confirm procedures and manage the work of the
project ; expertise in interlibrary loan, collection
development and acquisitions will be represented in this group.
Directors should contact their S.A.C. representative to indicate their library's interest in participating
in the project.