Cover Story

Focus on SUNY and SUNY Libraries

Features

E-Resource Team Announcement

Engaging Students with Transliteracy

Nathan Fixler

Citable Cites

Additional SUNYConnect Updates

How to Contact Us

Linkable Links

ALEPH Service Pack Installation
To: Campuses with Aleph regions hosted on Delaware, Saranac and Seneca

Service pack 3723 will be applied to Aleph DEV regions beginning April 30 and Aleph PROD regions beginning June 12. Information on the service pack upgrade process and scheduling information for campuses on the shared servers is available.

Please review the documents and share with staff in your library. If you have questions about the service pack update process please submit a Footprints issue and select the "Aleph Service Pack Updates" service task.

Information on Shelf List Report
The OLIS is pleased to announce an updated How To document: "How To Run p-item-05 and p-ret-adm-01 for a Shelf List Report" You can find the document in the Footprints Knowledge Base # 6814. Starting with v.20, the OLIS has seen a marked increase in the number of p-item-05 jobs that hang --and then need to be killed by OLIS. This How To will assist you in running p-item-05 successfully and also provide information on running p-ret-adm-01 as an alternative.

List of Items in Temporary Location / OPAC Stats Report
Two new Custom Services have been developed based on recent Footprints requests. These are now available for your use.

Custom-46 - List of Items in Temporary Location Circ / Services / Custom Services - Items / List of Items in Temporary Location (custom-46)

This service lists bibliographic and item information for items with the Temporary Location box checked. Results can be limited to one Collection Code or the service can be run on the entire database. Bib records with an STA field are not included. The output file is in comma-delimited format that can be used and manipulated in Excel.

Note: The Temporary Location box was used extensively during conversion to protect data in certain bib records having multiple item records. You should not remove a Temporary Location without understanding the consequences. For more information on removing a Temporary Location, see Footprints #9261 - "How to correct migrated holdings and items for multi-volume works."

Custom-64 - OPAC Stats - Logins - Monthly Cataloging / Services / Custom Services - OPAC Stats / OPAC Stats - Logins - Monthly (custom-64)

This service reports the total number of OPAC logins for each month within the specified year. Statistics are available to the beginning of v16. For campuses that offer patron login to Aleph, this service will provide additional statistics on how Aleph is used.

How To Correct Migrated Holdings/Item Records
Migration may seem a long time ago, but you will still encounter data oddities created during the migration. One of these is the use of the temporary location flag to protect data.

Migrated data for multi-volume works (and serials) may not have been subfielded in a way that ALEPH could correctly create a HOL record for the base call number and items with the volume and number in a description field.

A specification for migrating this data was developed, which used the temporary location flag to override information in the HOL record so that: 1) a single HOL record was created and 2) specific item data could be protected.

This new "How To" explains how to correct this data. Global removal of the temporary location flag is possible but is not desirable, since global removal may result in the loss of data. See Footprints #9261 for more information.

Prendismo Trial and Pricing
Free trial access (through June 2012) is available offers "an online repository which contains over 15,000 video clips of wisdom on business, leadership and entrepreneurship from experts and leaders." Campus-specific and SUNY-wide pricing information is avaiable via the pw-protected OLIS site.

Credo Group Discount
The number of SUNY subscribers to Credo Reference is such that additional discounts may become available. If the total size of the group increases by one campus, the discount is an additional 10% for all subscribers.